Once your organization grows to 100 employees or more, managing ERP system rights a serious challenge. You want to keep a grip on access, functions and responsibilities - without restricting employees in their work. But without proper setup, chaos lurks. In this blog, you'll discover how to use modern ERP technology like Dysel's ELC (25) on Microsoft Business Central to add structure, control and security.
Start with clear business roles
The foundation of good ERP authorization begins with defining the right business roles. What are an employee's responsibilities? What tasks does he or she perform on a daily basis? And what information is needed to do so?
In the latest generation of ERP solutions, such as Dysel's ELC (25) on Microsoft Dynamics 365 Business Central, you work with roll centers. Allows you to put together a work environment for each employee (group) that fits the job exactly. Consider:
- Access to only relevant tables and fields
- Overview of associated tasks
- Active notifications and alerts within own role
Benefit: By working with roles instead of assigning permissions manually, you avoid ambiguity, duplicate assignments and uncontrolled growth and access to ERP system permissions.
More explanation of user roles and rights management in Business Central can be found at the official Microsoft page.
Separation of functions: crucial for control and compliance
In many organizations, segregation of duties - aka Segregation of Duties (SoD). called - an indispensable part of risk management. Especially when it comes to processes such as purchasing, order approval, invoice processing or changing customer and contract data, it is crucial that not one person be responsible for all the steps.
When one employee controls both the initiation, approval and execution of a process, vulnerabilities arise: the risk of error, conflict of interest or even fraud increases. Moreover, it is difficult to enforce control or accountability afterwards.
Therefore, a clear establishment of segregation of duties within your ERP system essential. Specifically, this means:
- Distinguish between initiating, approving and executive roles. Make sure each step in a process has a different person responsible.
- Set up workflows and approval processes. Consider automatic approval from certain amounts or additional approval for exceptions.
- Implement logging, monitoring and notifications. Signal immediately when someone tries to perform actions outside his or her role profile.
In Dysel's ELC (25), based on Microsoft Dynamics 365 Business Central, job segregation is supported via:
- flexible role models,
- approved workflows with threshold values,
- as well as integrations with Microsoft Power Platform such as Power Automate (for process automation) and Power BI (for audit and insight dashboards).
By viewing separation of functions not as an obstacle but as quality assurance, you are building a reliable and accountable organization.
ERP system permissions alone are not enough
A good rights model is an important foundation, but not a guarantee of security. Other risks include:
- Inadequate system security
- Outdated user accounts or forgotten permissions
- Poorly documented policies and procedures
- Errors in conversions or updates
Modern ERP solutions therefore offer additional tools for monitoring, auditing and notifications. With Power Platform support (such as alerts on abnormal behavior), you strengthen your grip on your ERP system without distrusting your people.
ERP system rights in practice with Dysel
Dysel has been helping organizations in equipment rental, technical trading and field service for over 40 years with powerful, secure ERP solutions. Our latest software release - Equipment Life Cycle (ELC25). - is fully SaaS-ready and built on Microsoft Business Central. This allows you to benefit from:
- Role-based access and authorizations
- Flexible design of function separation
- Real-time monitoring with Power Platform
Secure and scalable cloud solutions
Conclusion: avoid chaos, work with structure
The right ERP system rights ensure grip, control and peace of mind. By working with clear roles, separation of functions and modern tools such as the role center in Dysel's ELC, you not only prevent errors or misuse - you also optimally support your employees in their work.
Want to know how to optimize permissions in your ERP system? Plan a no-obligation demo with our specialists and experience for yourself the benefits of a modern, secure and smartly designed ERP platform.
