When considering upgrading to the latest version of the ERP system, many organizations focus on features. In other words, what can I do with the new version that I can't do now. And while that is a very important factor, there are many other important benefits of upgrading to the latest version of your ERP system.
1. Safety is top priority
New software products tend to be more secure and reliable than older products. And data security is extremely important. You don't want sensitive company information to be out in the open or not comply with laws and regulations (think AVG).
2. The best performance
The performance of your ERP system depends on many factors. Consider the hardware you use and the quality of connections. But the software also plays a role. New software products generally function faster and better, operate using improved technology and are compatible with other modern applications.
3. The latest features
A common reason to upgrade to a new version of ERP is the new features. Finally that new feature you've been waiting for!
"When considering benefits, think beyond just functional benefits; consider the other benefits mentioned in this blog."
4. Taking small steps is easy
By regularly moving to a new version, you are always taking a small step as an organization. And that's much easier than doing nothing for years and suddenly taking a giant step.
5. Possibility of support
A limited number of software versions are supported by vendors. By using the latest version, you avoid having to pay for bug fixes yourself.
6. Preventing customization
By upgrading to the latest version, you may be able to get rid of custom solutions because the standard provides them.
So I should always run on the latest version?
No, not necessarily. Because there are also disadvantages to working with the latest version:
- Greater chance of bugs: With new releases, there is a high probability of bugs; small errors in the software. These are only discovered and fixed in the standard after the release.
- Pressure on the organization: A new version must be tested by the organization. It must be verified that all processes are properly supported. Perhaps work instructions and documentation must be adapted to the latest version. This brings additional workload and should not be at the expense of daily operations.
It is primarily a trade-off between benefits and costs. When considering benefits, think beyond just functional benefits; also consider the other benefits mentioned in this blog. Just as you need to look beyond just financial when considering costs; also consider the time and energy the upgrade requires of your people.
