When considering upgrading to the latest version of the ERP system, many organizations focus on functionalities. In other words, what will I be able to do with the new version that I cannot do now. And while that is a very important factor, there are many more important benefits of upgrading to the latest version of your ERP system.
1. Safety and security are top priority
In general, new software products are safer and more reliable than older products. And data security is extremely important. You do not want to have your sensitive company information out on the street or that you do not comply with the laws and regulations (GDPR for instance).
2. The best performance
The performance of your ERP system is related to many factors. Think about the hardware you use and the quality of data connections. But the software also plays a role in this. New software products usually function faster and better, are developed with improved technology and are compatible with other modern applications.
3. The latest features
A common reason to upgrade to a new ERP version is to have new functionalities. Finally the new feature you've been waiting for!
"When considering the benefits, think beyond just functional benefits; also consider the other advantages mentioned in this blog."
4. Making small steps is easy
By regularly upgrading to a new version, you keep taking small steps as an organization. And that is much easier than doing nothing for years and suddenly taking a giant leap.
5. Get support
Software vendors only support a limited number of software versions. By running on the latest version you prevent yourself having to pay for errors.
6. Preventing customizations
By upgrading to the latest version, you may be able to get rid of some customizations as they have become part of the standard solution.
So I should always run on the latest version?
No, not necessarily. Because there are also disadvantages to working with the latest version:
- Bugs are more likely: With new releases there is a big chance on bugs; small errors in the software. These are only discovered and resolved in the standard after the version is brought to the market.
- Pressure on the organization: A new version must be tested by the organization. It must be checked whether all processes are supported well. And perhaps the work instructions and documentation need to be updated to the latest version. This means extra work and this should not be at the expense of the other work that needs to be done.
It comes down to a comparison of benefits and costs. When considering the benefits, think beyond just functional benefits; also consider the other advantages mentioned in this blog. Just as with regard to costs you have to look further than just financially; also consider the time and energy the upgrade will require from your people.